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Email may be quick and easy but nothing beats the power of face-to-face meetings. In fact, meeting face to face is 34 times more successful than email communication.

With more employees working remotely, traveling and enjoying flexible schedules, the need for more personal conversations can really only be done with video conferencing software.

Fortunately, there’s a huge market full of endless options for different types of video conferencing software. The best one for your company will depend on several factors, such as the number of employees you have, your budget and any special features you may need.

We’ve broken down the top 7 video conferencing software programs for 2021 to help you figure out which one will fit best into your company. Plus, we provide a quick look at the video conference equipment you’ll need.

Just remember: Cost and features will vary!

Zoom

Zoom is a heavy hitter in the video conferencing world because of the many options included in every plan. The platform also boasts flawless video, crystal clear audio and instant sharing capabilities that make it our favorite option for video conferencing. Many people who use Zoom often switch from other conference call software because of frustrations they face using other available platforms.

Zoom is the ideal web meeting software for users who want to simply and effectively connect with customers and clients remotely. It also has Chrome and Linux OS support for increased flexibility and secure socket layer (SSL) encryption to guarantee secure communications.

All Zoom plans include:

Screen sharing from desktops, tablets or mobile devices
Whiteboarding
HD video and voice
Unlimited number of meetings per month
Secure Socket Layer (SSL) encryption
Chat and messaging (private and group)
Scheduling with Chrome extensions
Meeting record option
Ability to join a meeting by telephone
Instant or scheduled meetings
Online support
Breakout rooms
- Breakout capabilities let you divide your meetings into as many as 50 separate sessions!

There’s also a free version of Zoom, but the features and capabilities are limited. Conferences that have many participants cannot go beyond 40 minutes. For advanced features like user management, interoperability, custom meeting IDs for individual participants, phone support and managed domains, you have to subscribe to one of its premium plans. Fortunately, the paid plans are typically less expensive than comparable plans with other providers.

Participants

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The number of participants allowed per meeting will vary based on the plan you select. You have the option to add on more participants with every plan except the free version.

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Does your company conduct webinars or live demos? Zoom Webinars and Events let you engage with an unlimited audience in live, virtual events. In Zoom Rooms, wired and wireless content sharing is available, as well as the option to remotely control and monitor meetings from one centralized interface. You can also implement digital signage and scheduling displays to help enhance office communication and make booking meetings easy!

Microsoft Teams

Microsoft Teams is designed for seamless efficiency and collaboration. It integrates with Office applications like Word and SharePoint, and its design and infrastructure make it exceptionally interactive. The company has also made it possible to integrate Skype for Business into Microsoft Teams.

This program was designed as a response to the growing number of collaboration tools, like Slack, that have dominated the market in the last few years. Microsoft Teams is a catch-all chat tool for the workplace, but its video conferencing option is just as compelling and powerful. Users can launch video conferences directly from their chats.

All Microsoft Teams plans include:

Web version of Word, Excel and PowerPoint
File storage and sharing
Up to 300 users
24/7 phone and web support

One of the newest features included in Microsoft Teams allows users to invite guests that are not part of their enterprise’s Azure Active Directory. In addition, the mobile version of Microsoft Teams supports voicemail on Android and iOS.

GoToMeeting

Even though GoToMeeting no longer dominates the video conferencing space, it remains a highly polished remote meeting software with a long list of features that would satisfy the needs of most business environments.

This user-friendly software has a few important advantages over its competitors, including its polling and “raise a hand” features. Furthermore, GoToMeeting allows unlimited video meetings and secures these meetings with end-to-end encryption.

All GoToMeeting plans include:

24/7 customer care
HD video
Unlimited meetings
Screen sharing from desktops, tablets or mobile devices
Messaging
Web audio – no phone required
Security

With a 14-day free trial, you can see the ease and convenience of the features first-hand.

Participants

GoToMeeting allows 10 to 250 participants, depending on the type of plan you get. However, the free version allows a maximum of three participants vs. up to 100 on other platforms.

Skype for Business

Packaged with Microsoft Office 365, Skype for Business is likely already familiar to many users. The business version takes the free, standard platform’s capabilities to the next level.

All Skype for Business plans include:

Unlimited meetings
Screen sharing
Instant messaging anytime
Tight security
Conferencing with up to 250 participants

Skype can also easily integrate with Microsoft Office programs like Word, Excel, PowerPoint, OneNote and Outlook.

By adding an enterprise package, meeting leaders can host up to 250 participants over a secure connection. Upgrading to Online Plan 2 adds HD video and audio calling, a 50GB mailbox and up to 1 TB file storage and mobile technical support.

Microsoft recently announced that it will be retiring Skype for Business requir

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